Last week on a call with the students in my coaching program, one of the women asked, “How do you do it all? How do you stay focused, stick to your deadlines, get everything done?”
When another woman chimed in with, “Yep, that’s my question too.” I knew I needed to talk about this on the podcast.
So how you do all the things as a solopreneur? Especially when you’re the CEO, the social media strategist, the marketing manager, the top sales person, the graphic designer, and the bookkeeper all at once?
After 8 years in business I’ve learned a lot about how to keep my schedule on track, nail my deadlines, and set boundaries without driving head first into burnout.
In this episode I’m sharing what a typical day looks like from my pup waking me up at 8am to checking off the last task of the day.
Resources + Links
Here’s what my day looks like…
- 7-8am: The dog usually wakes me up and I totally lay in bed and scroll and then at some point the dog comes in to wake me up for a walk. (or if C already took him out then he just stares at me until i get out of bed)
- Journal (goal is to write a page) and meditate
- Check in with coaching students via Slack and make sure they have everything they need, answer questions, go through their homework.
- Post on Instagram stories and respond to comments and DMs.
- 9-10am: Open Asana and do the first task on my list
- Usually it’s the task with the closest deadline (aka I’m gonna be screwed if I don’t finish this) or biggest payoff
- Of I’m not feeling motivated I’ll clean or check off a small task.
- 11am-noon: Take a break to walk the dog and eat lunch.
- 1pm: Check email
- The reason I don’t check email first thing in the morning is because email is full of people requesting things from you. Do the priorities on YOUR task list BEFORE getting into things from other people.
- If you have clients – move communication outside of your inbox – Honeybook, Slack, Voxer.
- After email I take care of any small tasks – bookkeeping, updating my email template, responding to DMs on IG
- 3pm – 4pm: Finish last big task like recording podcast episodes, creating graphics, adding a podcast episode as a post on my site
- And I finish my day with a workout + shower right around the time my boyfriend gets home from work.
I have two people who work for me: A Pinterest manager and a podcast editor who I hired to cut out the two things I really disliked doing.
Asana is KEY in sticking to my schedule
I’ve been in business for 8 years so I have processes for everything, my tasks are specific and focused, and I rarely start from scratch.
I have practiced being focused, so when I sit down to work I go through the entire task without stopping. I avoid switching tasks, however I do get up multiple times a day to get the dog to stop barking at doorbells and scary delivery people.
One of the things that helps is cultivating strong boundaries. I’m working when I’m working and I’m not working when I’m not.
Some days I watch TV in the middle of the day (usually when I have a lot of coaching calls and need a break), some days I’m done at 2, some days I’m done at 5, but I generally work 5 hours.
As much as I try to stick to my schedule, I do still sometimes skip tasks I’m totally not in the mood for and have to juggle tasks around later in the week to make sure it all gets done.
If you’re feeling like you aren’t getting enough done, have too much on your plate – track exactly what you’re doing.
Track how long each tasks takes and if you stop to answer the phone, respond to a client, get up and deal with the kids or dog then track that too.
Seeing what you’re doing all day and where you have time leaks – whether that’s something you’re doing like scrolling or something that’s popping up that you need to attend to will allow you to create a more realistic schedule.
You might notice that I’m not taking care of 50 tasks every day. I generally have 3 priority tasks and I try to do them in order of the closest deadline (aka I’m gonna be screwed if I don’t finish this) or biggest payoff (which tasks is going to generate money the fastest).
Often there are tasks you’ve been doing for weeks, months, years, that you can just stop.
For me it was Twitter. I wasn’t really enjoying it and according to my site analytics I wasn’t getting much traffic from Twitter anyway so I just stopped.
Because the thing is, you can’t focus on five things that all have potential and get the maximum results out of each. So focus on the ones you like best, the ones your audience likes best, and the ones that bring in the most customer + clients.